SDS National Voice 2020. Practical information for speakers and workshop hosts.
Programme
A full event programme can now be found here.
Guidelines
We have general guidelines for speakers and workshop hosts which you can find here.
Arrivals.
Speakers- Most speakers (excluding panel members) take part in the morning slot, therefore we would ask you to arrive for 9.00am so we can get you set up.
Workshop slots are after lunch. Workshop hosts are also welcome to join us for the duration on the day, however if you want to join us later in the day we ask all workshop hosts to join us at the start of lunch to allow time for set up (12.30pm)
AV requirements.
For speakers:
You will be asked to send your presentations to Anna 2 weeks before the event date which falls on 26th February. Presentations should be formatted in 16:10.
We will set your presentation up for you on the day and you will have access to a microphone, lectern and clicker.
For workshop hosts:
If you are using a presentation and or handouts Anna will need to see these 2 weeks in advance for access audit.Workshop hosts will be asked to bring their own laptop where possible, the venue has VGA and HDMI connections for the projector.
Delegate bags
If you have any promotional materials that you would like to be added into the delegate gift bags please mail them to the following by Wednesday 4th March :
Anna Carr
SDSS
Norton Park
57 Albion Road
Edinburgh
EH3 6JQte bags.
Deliveries & Collections
If you would like items for your sworkshop sent in advance, the venue will happily accept deliveries up to 24 hours prior to your event, and the venue would respectfully ask that you arrange collection of any items by 12 noon on the next working day after the end of your event. Any items not collected by this time will be disposed of.
• Deliveries may only be made via our Stores entrance – packages will not be accepted at Reception.
• Access via Stores is normally available between 08:00 and 16:00, Monday-Friday.
• All deliveries should be clearly labelled as follows:
SDS National Voice 2020, 11th March
SDSS, [Your name]
Technology & Innovation Centre Stores Delivery Entrance Shuttle Street Glasgow G1 1QA
• For post-event collections, please add the name of the courier, an approximate pick-up time, and appropriate printed labels.
Getting there
The venue address is:
Technology & Innovation Centre (Main entrance)
99 George Street
Glasgow
G1 1RD
As this event takes place in Glasgow City Centre and parking is limited, we recommend that where possible people use public transport.
Rail
The closest railway stations are:
National Services
Queen Street (0.4 miles)
Glasgow Central (0.9 miles)
Bus
Buchanan Bus Station is 0.6 miles away, with frequent services to Glasgow International Airport.
A direct bus connection to Glasgow International Airport is also available from North Hanover St, outside Queen St Station, every 15 mins. This is about an 8 minute walk away and the single fare is approx. £8.50. Depending on traffic, the journey time is around 20-30 minutes.
Parking
Discounted parking is available nearby – validate your ticket/token at the venue reception.
24hr City Parking Duke Street, G4 0UW (0.3 miles) – capped at £5.00 per day
24hr NCP Montrose Street, G1 1RS (0.2 miles) – capped at £7.00 for 12 hrs
The most suitable car park for those with accessibility needs is 24hr City Parking Duke Street.
Electric vehicle charging points are available at 24hr City Parking Duke Street.
Blue badge holders may park free of charge at on-street parking meters and on-street pay and display areas – please visit Glasgow City Council’s website for more information.
Expenses
Reasonable and evidenced transport will be covered for speakers and workshop hosts. You can download our expenses claim form here.
Coronavirus (COVID-19) precautions.
We are aware that the current Coronavirus (COVID-19) outbreak will be of particular concern to SDSS members and other stakeholders. We want to assure delegates that we are taking the necessary steps on the lead up to the event.
We have spoken to our venue who have confirmed that they have additional signage with information about the virus and also have also made hand sanitizer available at the entrance. SDSS will continue to work with the venue and monitor official guidelines and take any necessary precautions. Any updates will be posted on this page.
People who have recently travelled from affected areas in the recent travel guidance (link) in the last 14 days AND have cold or flu like symptoms should remain away from the event. Please follow guidance and call your surgery or NHS 24 (111) if you have travelled to these areas recently and please pass your apologies. Cold symptoms generally are at their peak at the moment, so please check the guidance carefully before making a decision about attending.